About Washkewicz College of Engineering

Business and Administration Manual

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ACCESS TO STUDENT INFORMATION

Any faculty, staff or student employee requiring PeopleSoft access, should follow the steps outlined below: In addition to PeopleSoft access, if any faculty or staff have access to hardcopy student files, the CSU Security and Confidentiality Policy for Student Records form need to be completed. This form is not limited to computer access only.

http://www.csuohio.edu/ist/peoplesoft.shtml

All faculty, staff or student employees requiring access to PeopleSoft Student Financials and/or student information in CampusNet must complete the CSU Security and Confidentiality Policy for Student Records form. The form can be found here:

http://www.csuohio.edu/ist/upload/FERPAagreementv3.pdf

A copy of this form should be submitted to the Dean’s Office for retention.

Additionally, the College will include this form in part-time and full-time hiring packets for completion by new hires.

During the fall semester, the Dean’s Office will obtain a current list of faculty, staff and student employees with access to PeopleSoft Student Financials and/or student information in CampusNet. If the CSU Security and Confidentiality Policy for Student Records form is not on-file in the Dean’s Office, access will be evaluated according to the job description.

During the review process, if access is found to be unnecessary and/or the CSU Security and Confidentiality Policy for Student Records form is not returned, access will be removed.