Exhibitor Benefits

Exhibitor Benefits

• 6' table
• Badges with access to all scientific sessions and the Exhibit Hall
• Product factoid
• Conference bag insert given to all attendees upon registration check-in; Insert deadline is August 21st  
• Lunch and refreshment breaks, daily

Space Assignment

Exhibit space is limited and assigned on a first-come, first-serve basis. To ensure availability, please reserve your exhibit space as soon as possible. Exhibitors will be notified of space assignments during the week of August 25, 2023. We reserve the right to reassign space if it is deemed necessary

Badge Policy

All company representatives must be registered for the conference. You will receive instructions to register company representatives after the Exhibitor Space Application is received. A badge is required at all times for admission into the Exhibit and Education Ballrooms. Registrations/badges beyond your allotment may be purchased online for $500 each.

Payment

Exhibit registration and final payment must be received by August 25, 2023, or the exhibit space will be reassigned and the exhibitor will forfeit all deposits paid. Payments received after August 25, 2023 will incur late fees: within 30 days – 2%, 60 days – 5%, and after 60 days – 10%

Checks must be payable to Cleveland State University, and mailed, along with the Exhibitor Space Application to:

Cancellation Policy: Requests for cancellation of reserved exhibit space must be made in writing to Brian Davis. A refund of 15% administrative fee will be granted for requests received on or before August 25, 2023. After this date, refunds for received space will not be granted.

Shipping Information

For shipping information, please contact Brian Davis (b.l.davis@csuohio.edu)

Subletting or Sharing of Space

No subletting or sharing of booth space is permitted. Only one company name may be displayed at the booth.

Installation

For safety and security reasons, only your representative(s) directly responsible for booth installation is/are permitted in the exhibit hall during installation after 6:00 pm on Wednesday, September 20th. All exhibits, back walls, and decorations must be limited to 8' in height and not extend more than 3' from the back wall. Exhibits should not project beyond the allotted space nor obstruct the view of or interfere with traffic to other exhibits. Exhibits cannot block aisles or fire exits. Exhibit installation must be completed during the aforementioned hours. If an exhibit or materials fail to arrive in time for installation during these hours, your organization is still responsible for the exhibit fee. No exhibit may be installed after the hall opens.